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Yep: What scanner do you recommend for use with Yep/Leap?

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  1.  
  1.  
    Most scanners that support TWAIN or Image Capture should work with Yep. (TWAIN is an industry standard protocol for connecting scanners to your computer and most companies supply TWAIN drivers with their scanners).

    To work with Leap, just make sure that the scans that the scanner software makes are in your favourite format, and that they are dropped into a folder that Leap can see.

    If for some reason your scanner is not recognized then Yep can still work in conjunction with it. To do so, continue scanning using the software that was shipped with your scanner. Most scanner software will let you set a location to deposit new scans. Choose Yep's "Pending Documents" folder (~/Library/Application Support/Yep/Pending Documents). When Yep notices a new document in the Pending Documents folder it will automatically file it in your Yep Documents folder.

    Our favourite scanner is the Fujitsu ScanSnap S510M.

    It's a little more expensive than most flatbed scanners but it's fast, scans multiple sheets automatically and can scan both sides of the paper.The s510m also has really good OCR software that makes searchable PDFs.
    • CommentAuthorBill l
    • CommentTimeJun 2nd 2008
     
    Does anyone have any experience usng the Fuji ScanSnap S300M with Yep?

    thanks, bill
  3.  
    I wanted a budget scanner / printer combi and found a Xerox Workcentre 3119 for about £80 UK. It's a laser printer / copier / colour scanner and works well with Yep after a couple of teething problems with ImageCapture. It has no ADF so multi-page documents can be slow but for the money, do I care?
    • CommentAuthorguest
    • CommentTimeNov 29th 2008
     
    <strong>Guest:</strong><br /><br />I would also like to know about the ScanSnap s300m. I understand the Yep directly recognizes the s510 but not the s300. Is that true? Will the s300 be added at sometime?
    • CommentAuthoreN0ch
    • CommentTimeDec 22nd 2008 edited
     
    Can I bump this? .... My Epson Perfection 1670 has done sterling service for the several years I've had it, but as of this morning it's departed this life. So I'm now in the market for a replacement.

    And like Bill & "Guest" I want very much to know whether the S300M will work with Yep. I'm a home-based user. Our life generates more paper than I can stand, but OTOH I don't run a business so really don't need the capacity or power of the S510M (hence the pricetag would be lunacy). The S300M's capacity and functionality sounds more than adequate for my needs. But I want something that will play very efficiently with Yep too.

    So guys - answers please :)
    •  
      CommentAuthorBLUEFROG
    • CommentTimeDec 22nd 2008
     
    Without having one to test with here's a bit of info from the Fujitsu S300m page:
    TWAIN or ISIS® applications cannot be used directly.
    but… through the ScanSnap Manager software you could set Yep to open up after scanning. Even removing the option of using TWAIN, per above, there still are other options to use this (or other scanners) successfully with Yep.

    We do not (or have not) added or removed support for any particular type or brand of scanner. Any information presented has been purely based on successful use or scanners we're familiar with or reports from others.

    If I had to guess (actually, very logically estimating), I would say you shouldn't have any issues with the S300M.

    Jim
    • CommentAuthoreN0ch
    • CommentTimeDec 22nd 2008
     
    Update ... Just read a brief customer review on Amazon which says that Yep doesn't recognise the scanner, whereas it does recognise the S510M. Would that be because of the lack of TWAIN etc support as you referred, Jim? If so, then presumably the S510M does support TWAIN/ISIS. Is that right?

    Anyway the review goes on to say what you said, Jim, about importing into Yep through the S300M's settings. It then adds:
    The drawback then becomes that since the PDF isn't created through YEP as the primary application, YEP won't automatically file each document according to date -- all PDFs get stored in the single directory you specify in the S300M settings.
    Would it be correct to say that if that's the only real downside of Yep not recognising the scanner, then the addition of a simple Hazel script would fill in all the gaps?
    •  
      CommentAuthorBLUEFROG
    • CommentTimeDec 22nd 2008
     
    Lance:
    According to the Fujitsu site for the S510M it's driver doesn't support TWAIN either. I don't know offhand why one behaves but I'll try to find something out.

    As far as the filing of documents, the person who reported must not be very familiar with Yep. You could use Hazel but it's also easily accomplished by selecting the documents (typically they're going into the Pending Documents folder) and selecting "Move to Yep Documents" in the context menu (and let's not start the "Hey, they should automatically file when tagged!" argument - you know who you are 8^D

    Do you have a link to the Amazon page? (it's kinds cool we were mentioned on Amazon 8^)

    Thanks, Lance.

    Jim
    • CommentAuthorSteveJ
    • CommentTimeDec 23rd 2008
     
    Jim et al,

    I run Scansnap at home and the great Avision 220C at work. Both pricey but reliable. Like the Scansnap best - easy +++ to use. The Avision is however an extremely robust machine and, combined with the amazing bundled ExactScan software, is a joy to use.

    I set the software (with both scanners) to download to a set folder and then ask Hazel to open the file in Yep. I tag the new document immediately and use the Move To menu to file it. Great system.

    Scansnap won't be seen by any of the TWAIN-enabled applications but the Avision will work fine.

    Steve J
    •  
      CommentAuthorBLUEFROG
    • CommentTimeDec 23rd 2008
     
    Thanks for the report, SteveJ. 8^)
    • CommentAuthorSteveJ
    • CommentTimeDec 23rd 2008
     
    Jim,

    Forgot to note that the only 2 scanners recommended by the DEVON team for their DEVONThink Pro Office application are indeed the Avisions and Scansnaps.

    Steve J
    •  
      CommentAuthorBLUEFROG
    • CommentTimeDec 23rd 2008
     
    Steve:

    Just curious if you have you tried the new betas from them? They look kind of interesting. They're not Leap or Yep but they are interesting 8^)
    • CommentAuthorSteveJ
    • CommentTimeDec 23rd 2008
     
    Jim,

    Have spent the past week or so experimenting with DT Pro 2. This is really hard. Over more than 2 decades of collecting files (hundreds of thousands of research and personal documents), the question really boils down not how to caputure data but how to locate and analyse it.

    After buying and using all the usual suspects, I got down to 3 options:
    - Eaglefiler, which has the best capture methods and is rock-solid, but has no global Find (across EF databases) option - thus the need to use Leap.
    - DT Pro, which I have owned from day 1. This app was really stuck with some importing problems and a really old interface but v2 is pretty damn good despite quite a few bugs and non-implementation of some key features. Global Find (across DT databases) fantastic - and other new features just roll on and on. But, despite what they say, you are still importing into a proprietary database - albeit with the files locatable in Finder. And to be honest after many years of using DT, I virtually never used the "Artificial Intelligence" side of it.

    Using EF/DT gives rise to the multiple data silos dilemma: do you keep everything in Finder, everything in DT/EF, or use both systems concurrently. The latter leads to duplication and confusion - where to store things. This drove me crazy and then into the arms of Option 3 which was Leap.

    - Leap: just the files and tags. This without doubt remains my preferred option. Looking forward to the new tagging.

    Sorry - droned on a bit there - and off-topic to boot. Probably should be a new discussion topic.

    Steve J
    •  
      CommentAuthorBLUEFROG
    • CommentTimeDec 23rd 2008
     
    Great commentary, Steve.

    This kind of analysis is great. And it's not a matter of making sure an Ironic product is "voted best" either. These are open forums for people to express themselves.

    Maybe we could roll a new discussion about this kind of thing. It's nice to hear user stories like this.

    Cheers,
    Jim
    • CommentAuthoreN0ch
    • CommentTimeDec 25th 2008
     
    Steve,

    I've also found your comments immensely helpful - thanks very much.

    Jim - the Amazon comment is here
    • CommentAuthorSteveJ
    • CommentTimeDec 28th 2008
     
    Jim and Tom,

    Interesting article on the subject of the organiser vs Leap dilemma. And apologies to the forum for once again being off-topic,

    http://www.viewfromthedock.com/2008/10/21/the-spectrum-of-pim/

    Steve Jamieson
    • CommentAuthorcholeap
    • CommentTimeJan 7th 2009
     
    This may be a bit off-topic but has anybody been successful using ScanSnap 300 (or for that matter 510) on a MAC. I am talking about the PC versions not the "M" versions. It infuriates me that I can't use my ScanSnap 310 on my MAC. It must be a simple matter of drivers/firmware.
    • CommentAuthorguest
    • CommentTimeJan 13th 2009
     
    <strong>Guest:</strong><br /><br />Will HP C4480 all in one support YAP/LEAP?
    • CommentAuthorguest
    • CommentTimeJan 19th 2009
     
    <strong>Guest:</strong><br /><br />I use the ScanSnap S300M with Yep with no problems whatsoever. You set the Fujitsu software (which isn't bad and doesn't get in the way) to open Yep after scanning -- this works great. You can either scan documents one by one, or (what I do sometimes) have the scanner software plow through a stack of business cards spitting out a bunch of PDFs. Those will all land in Yep.

    Now if only Yep could also OCR these files... (and no, they are not in English).
    •  
      CommentAuthorBLUEFROG
    • CommentTimeJan 19th 2009
     
    Thanks for the report on the S300M.

    Yep doing the OCR is an interesting idea as well.

    Enjoy!
    • CommentAuthorrlfsoso
    • CommentTimeJan 21st 2009
     
    Hi,

    I've asked this in another thread, nevertheless: how to integrate with AcrobatPro (which has built in OCR after scanning)?
    Greetings,

    Rolf
    • CommentAuthorMark
    • CommentTimeJan 27th 2009
     
    I'm using both of the Mac version of the ScanSnap scanners (desktop and portable). I have them set to scan into Yep. The system works great and allows me to capture data that wouldn't have been possible with any other system I've used. As far as I'm concerned, they've paid for themselves many times over. I don't work for Fujitsu or Ironic.
    • CommentAuthorMark
    • CommentTimeJan 27th 2009
     
    If I need something OCRed, I do it through Acrobat.
    •  
      CommentAuthorBLUEFROG
    • CommentTimeJan 27th 2009
     
    Thanks, Mark.
    • CommentAuthorhmurchison
    • CommentTimeJan 27th 2009
     
    I agree Yep adding OCR capabilities would be ideal.

    Though from a developers standpoint I could see how the thought
    of licensing yet another 3rd party technology would be daunting.

    Enter Tesseract from Google.

    http://code.google.com/p/tesseract-ocr/

    My guess is that it's not the easiest API to integrate but the OCR engine
    is mature and time tested and from what I can see only costs you sweat
    equity.

    With OCR i'm not asking for Omnipage or Abbyy but rather give me the basics
    in a stable package and you'll have me at "O".
    •  
      CommentAuthorBLUEFROG
    • CommentTimeJan 27th 2009
     
    LOL - Thanks and we'll add your vote.

    Jim
    • CommentAuthorstrider72
    • CommentTimeApr 28th 2009
     
    choleap:

    I have run the ScanSnap 500 on my Mac. What you need to do is find the Japanese drivers. Why yes, it *is* stupid. ;-)

    My understanding of the situation is that the only reason there are two different models (Win/Mac) is licensing issues with Adobe. In Japan there is one ScanSnap for either platform. With the USA versions, the hardware is identical (other than the color on the casing) *except* that they each give the computer a different USB ID code -- i.e. one says &quot;i'm the Mac version&quot;.

    So you download the Japanese version of the software and it works on a Mac with the Windows ScanSnap.

    Then you download the Mac version as well, and do a little (easy) voodoo to transfer the English language files to the Japanese software. A quick Google search for &quot;japanese scansnap driver&quot; should find more details for you. :)

    Thus, I have the Mac software and the Windows software side-by-side on my machine, and can run either scanner. :)

    Good luck.
    • CommentAuthorjrychter
    • CommentTimeApr 30th 2009
     
    If you intend to scan a significant number of documents, then the ScanSnap S300M (or another ScanSnap if you can make it work) is the only option. I would suggest you ignore the advice about "any TWAIN-compatible scanner".

    The reason for this is twofold: first, the ScanSnap is an excellent product and will save you the hassle of turning pages around, opening and closing the scanner lid, etc.

    Second, Yep has serious usability problems with scanning and requires constant shifting from keyboard/mouse to the scanner. There is an annoyingly high number of extra keypresses you have to go through to actually get a PDF scanned, completed and tagged in Yep. I reported these problems a number of times over the past year or so, but it seems Yep development has stagnated. All my suggestions have so far been ignored. I guess a few extra clicks and keypresses aren't a problem if you scan one document a week.

    The ScanSnap at least lets you ignore Yep when scanning, you can get back to Yep for tagging your documents.
    • CommentAuthorcholeap
    • CommentTimeMay 14th 2009
     
    @strider72:

    Thanks for the suggestion. I had tried the Japanese drivers- it didn't work out for some reason in my case. However, there are hacked drivers circulating- I found them on a forum, don't remember where exactly. My ScanSnap S300 now works without as much a hiccup. God bless the guy who took the time to develop this driver. This whole thing was a ridiculous restriction after paying good money for this scanner, which I love BTW.
    • CommentAuthorhmurchison
    • CommentTimeMay 14th 2009
     
    choleap

    Do those drivers work for the s500
    • CommentAuthorcholeap
    • CommentTimeMay 14th 2009
     
    I am fairly certain they do but I have only tried them on S300.
    • CommentAuthorlaurel
    • CommentTimeAug 28th 2009
     
    Oh, oh. I just received an order of the ”Fujitsu ScanSnap S1500M Instant PDF Sheet-Fed Scanner for the Macintosh&quot; Can I not use this one with Yep, Leap, etc? I see ScanSnap 300 recommended on this forum. Is it better? Will the 1500 work? All these model numbers are confusing.
    •  
      CommentAuthorBLUEFROG
    • CommentTimeAug 28th 2009
     
    Welcome, laurel:

    We don't support certain models per se (as we don't add support for models either). Generally speaking, if a scanner works with OS X, it works with Yep. I know we have some Yep users happily scanning with a ScanSnap 1500.

    Cheers!
    • CommentAuthorlaurel
    • CommentTimeAug 28th 2009
     
    So if I were going to get the whole bundle Yep,Leap etc. what would the work flow be? I guess I don't quite get the big picture.

    I'm interested in going paperless but there are so many competitors and I don't really know what to do and can't seem to make up my mind by reading the websites.

    Thanks for any help you can give me (c'mon talk me into SOMETHING!)
  35.  
    In general there are two kinds of scanners. Those that Yep can deal with directly, and those it can't.

    The Scan Snap scanners for the most part are of the type that Yep does not deal with directly - but that's a good thing, because they can make nice OCR'd PDFs quickly from dual sided paper, and file them for you in a handy place. They are more expensive, though. If Yep does not work with a scanner, you in general use the scanner software to create PDFs and then Yep will add them when it sees them.

    If you have a flatbed scanner, Yep will help you use it - often faster and better than the supplied software. With Snow Leopard, the upcoming Yep 2 will support some sheet fed scanners directly.

    --Tom
    • CommentAuthorKazza
    • CommentTimeSep 6th 2009
     
    I've got a TWAIN compliant scanner/printer that makes YEP crash. (Brother MFC8840D, it can either scan from the sheet feed or the falt bed)
    After I press the '+ Scan Page' button, the scanner makes its nice scanner noises, YEP sort of freezes, and the it exits. If I restart YEP & click 'Scan New document' my document is there

    I'm running YEP beta. Will this be fixed in YEP 2 ?

    cheers
    •  
      CommentAuthorBLUEFROG
    • CommentTimeSep 7th 2009
     
    Kazza:

    Please send the crash report to Ironic Support.

    Jim
    • CommentAuthorguest
    • CommentTimeSep 7th 2009
     
    <strong>Guest:</strong><br /><br />Upgraded to Snow Leopard, and now my HP C6180 won't scan into Yep, or anywhere else for that matter. Still prints alright. Grrr. Any suggestions?

    Jfk North
    •  
      CommentAuthorBLUEFROG
    • CommentTimeSep 7th 2009
     
    or anywhere else for that matter.
    If it won't work anywhere else either, you should check out HP's Support. The scanner support has changed in Snow Leopard and not everyone was preemptive about it.

    Cheers!
    • CommentAuthorIan Spare
    • CommentTimeSep 10th 2009
     
    If it won't work anywhere else either, you should check out HP's Support. The scanner support has changed in Snow Leopard and not everyone was preemptive about it.


    HP scanning has a problem with the old pre-Snow Leopard HP drivers, Snow Leopard comes bundled with HP drivers and/or will download them on demand. There's a procedure on the HP support site to remove the old ones.

    Which would all be great apart from small detail that Yep doesn't actually scan anymore with Snow Leopard with any scanner. That's a small detail you say? Apparently so, here's a quote from another section of this very forum :


    If anyone finds Snow Leopard related problems, then please post them in this thread, or send an email to support. ironicsupport@gmail.com

    Yep - version 1.8.0:
    -------------------------
    Works except for:
    •QuickLooking files will result in a [DEBUG] in the Quicklook window, as Snow Leopard now has official QuickLook support, but Yep can't find it.
    •Scanning - it appears that scanning in Yep 1.8 has been broken by Snow Leopard.
    •Note: You can download a beta of Yep 2.0 here: Here is a beta of Yep 2:


    So apparently it's all working apart from the fact you can't actually scan. Elsewhere I read there's apparently no plan to address this. You could download a copy of Yep 2.0, but that doesn't scan either and the user interface is so poor I need to use finder and spotlight to find a document at which point I might as well use OSX quicklook and Preview to scan anyway.

    I presume this is why it's Ironic software.
    • CommentAuthorlgoodbar
    • CommentTimeSep 10th 2009
     
    To throw my cents in, I have a simple work flow. Using the ScanSnap S510M (great scanner BTW). Do not scan in Yep directly, just scan into ~/Documents/PDFs. Don't do OCR on everything, merely "Scan to file". The Scan Snap quick menu is turned off. After scanning I rename the document and dump it into that year's folder (2009). Once I scan and rename a batch of documents, I'll go into Yep and looked for untagged, and set the tags myself.

    Some important or critical documents get OCR but the majority do not.

    I use Yep as an organizational tool, not a scan engine. But like I said my work flow is simple and fast.
  42.  
    Yep 2 scans twice as fast as preview in Snow leopard. Plus it has the option to scan direct to letter/A4/legal etc - which saves another step. Also it creates PDFs. Yep 2 also scans in 10.5 quite well, it just does not have the preset paper size popup.

    If you scan with Preview, here is a workflow (flatbed scanner) (Snow Leopard).

    1) Ask Preview to scan. First thing it does is a 'Preview scan' which takes about 20 seconds.
    2) Then scan the page. It scans the entire flatbed, which means you have to crop - either in the preview mode or after. (20 seconds+)
    3) You now have an untitled jpeg file sitting in your 'Pictures' folder.
    3a) Scan a page slightly crooked? Straighten it with some other tool.

    4) Save As... to pick a name and save location. Make a pdf, then (if you have multiple pages, repeat steps 1,2, 3 again), and drag the jpegs into your PDF.

    5) The resulting PDF is about 2.2 MB per page, (with the default settings). So emailing a 10 page scan results in a 22MB attachment.

    Preview is OK for scanning photos, but a document scanner it is not.

    In Yep 2:
    1) Hit Scan button, then scan directly into letter sized image - no preview scan. (20 seconds) while scanning is taking place, name, tag, add comments, etc about your scan.
    2) Additional pages take one click. (20 seconds per page)
    3) Scan a page slightly crooked? Straighten it quick. You can straighten , crop (if needed) while the other pages are scanning.

    You don't have to even decide where to keep the scan, it is already filed in today's documents. Filing with yep 2 is fast - usually just one mouse move for popular locations.

    Resulting PDF is OCR ready and a ten page scan is about 6.5 MB, 1/3 the file size.

    Yep 2 also supports sheet fed scanners, if they have Snow Leopard drivers. I find that when scanning in the brother scanner with a sheet feeder, some pages are not straight, so the straightening tool really helps.

    We really worked hard on the scanner support for Yep 2. I also though like scanners like the scan snap that make PDFs directly, and plop them into a folder.

    The method of scanning that Yep 1 uses is simply not supported in Snow Leopard at all. It was all that was available in 10.4. Which Yep 1 was built for.

    --Tom
  43.  
    Yep 1.8 and scanning in Snow Leopard
    ----------------------------
    Anyone who needs to use scanning with Yep 1.8 in Snow Leopard, please contact Ironic Support for further discussion.

    --Tom
    • CommentAuthors.palm
    • CommentTimeJan 21st 2010
     
    Hello, this is the first time I make a request to the forum but I need to get a response. I apologize for the translation into English but I can not do better. On my MacBook I installed the free version of Yep and it worked perfectly, with the paid version do not know if it works well. I installed the version downloaded from the Internet but Once entered the program nin can TAGGIA documents. I do not know how to do it, someone could help me?? Thanks s.palm
    • CommentAuthorguest
    • CommentTimeMay 21st 2010
     
    <strong>Guest:</strong><br /><br />We find the fujitsu and Kodak scanners have been the best so far. But we do use industrial size which can be around £18,000 so its not a necessary but the brand names have always been reliable in terms of speed scanning with ease-of-use. Are you looking for flatbed or feed scanning. We do show some previous scanners on our scanning sites: <a href="http://www.pearl-scan.co.uk">Scanning services</a> <a href="http://www.pearl-repro.co.uk">Scanners information</a>.
    • CommentAuthorguest
    • CommentTimeJun 18th 2010 edited
     
    <strong>Guest:</strong><br /><br />Had a lot of problems with Bell and Howell actually. We are Often getting technicians in to fix these in our offices. &lt;a href=&quot;http://www.4document-scanning.co.uk&quot;&gt;Document Scanning&lt;/a&gt;
    &lt;a href=&quot;http://www.microfiche-microfilm-scanning.co.uk&quot;&gt;Film and fiche scans&lt;/a&gt;

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